Contemporary Visual Arts Network North West (CVAN NW) Privacy Policy

 

In line with the Data Protection Act 1998 and the General Data Protection Regulations 2018, Contemporary Visual Arts Network North West (CVAN NW) takes your privacy seriously and will ensure that your personal data is safe and kept confidential.

 

This Privacy Policy outlines how and why we use your personal information.

 

Background

CVAN NW is funded by Arts Council England (ACE) and other sources. It creates opportunities for artists, organisations and professionals to develop their practice, share ideas, knowledge and resources and cultivate relationships. It provides platforms to promote and support the work of the region’s visual arts ecology via:

  • Research & development trips
  • Events
  • Networking opportunities
  • Bursaries & mentoring support
  • Dissemination of advice and information from CVAN NW partners

 

In order to fulfil this role CVAN NW holds personal data (including email address & contact details) to promote and carry out our programme of activity. This is mainly via electronic means.

 

What do we use the information for?

If you have given us permission to email you, we use this information to send you a regular summary of events, exhibition previews, professional development opportunities, job vacancies and other relevant news from organisations in the CVAN NW network. We also use this information to send you details of CVAN NW network forum and steering group meetings. This correspondence is sent direct to your email inbox. We make sure details are up to date and accurate. If you ever wish to stop receiving information from CVAN NW, please send an unsubscribe message to the CVAN NW Regional Coordinator(s).

 

The lawful basis that we use for processing the data is that either:

  • You have given us your consent
  • The processing is necessary for the purposes of legitimate interests pursued by the Data Controller (CVAN NW). In this case the legitimate interest is to carry out the objectives of the organisation.

 

Who will we share your personal data with?

We will not pass on or sell your information to a third party for their marketing purposes. Any information we disclose about you, other than for purposes as mentioned within this policy, will be when required to do so by law.

 

As part of our funding agreement with Arts Council England (ACE) we may share information regarding the CVAN NW programme with representatives from ACE.

 

Specific elements of the CVAN NW programme require us to share personal information with third parties such as consultants and other sector organisations who directly support the programme. In these circumstances we will ask your permission to pass on your personal details to the third party. They only use your data for our specified purpose and will not use it for any other reason or share it with any other organisations.

 

Your rights

It is important to us that you receive the maximum benefit from the CVAN NW network and are able to participate in all aspects knowing that we are treating your personal data in an appropriate, safe and confidential way.

 

The new law gives you certain rights and you can read these in full at

https://ico.org.uk/for-organisations/guide-to-the-general-data-protection- regulation-gdpr/

 

You are entitled to see information we hold on you. This is called a Subject Access Request. You need to put your request in writing. You will also need to prove to us your identity, by supplying original or notarised ID. It is important that you prove your identity before we can send you any details.

 

In the course of our work we sometimes use third party websites (Eventbrite, Twitter, Dropbox, SurveyMonkey). We are not responsible for the privacy policies or practices of third party websites.

 

You can also:

  • Withdraw your consent by asking us to stop emailing you
  • Ask us to update our records
  • Ask us to consider a request from you to stop processing your data
  • Complain or discuss the way that we are handling your information

 

For any of these requests please email Emma Fry and/or Shelley Cater-Shipway, CVAN NW Regional Coordinators: muralla_emlou@yahoo.com / s.cater-shipway@preston.gov.uk  

 

You can also seek further advice from the Information Commissioners Office, details are at https://ico.org.uk

 

Contemporary Visual Arts Network North West (CVAN NW), May 2018